License Plate Management Feature Guide
Overview
A license plate (LP) is a unique identifier assigned to each pallet or container. It tracks inventory from receiving through shipping, enabling location tracking, FIFO/FEFO compliance, and audit trails.
Key Benefits:
- Track pallets through the warehouse
- Enable directed putaway and picking
- Support FIFO and FEFO rotation
- Provide audit trail for traceability
How It Works
What is a License Plate?
An LP is a barcode label applied to a pallet. It contains:
- Unique LP number
- Item information
- Quantity
- Lot and expiration (if applicable)
- Assigned location
LP Number Format:
- Sequential: LP000012345
- Date-prefixed: 26011300001
- Warehouse-prefixed: WH01-0001234
LP Lifecycle
Created at → Putaway to → Picked from → Shipped or
Receiving Location Location Consumed
| Stage | Status |
|---|---|
| Created | NEW |
| Put away | STORED |
| Partially picked | PARTIAL |
| Fully picked | EMPTY |
| Shipped | SHIPPED |
LP Contents
A single LP can contain:
- One item (standard pallet)
- Multiple items (mixed pallet via Super PO)
- Multiple lots of same item
Configuration Options
| Setting | Description | Default |
|---|---|---|
| LP_AUTO | Auto-generate LP number | YES |
| LP_PREFIX | Number prefix | LP |
| LP_LENGTH | Total digits | 10 |
| LP_REUSE | Allow LP reuse after ship | NO |
| LP_MIXED | Allow multiple items | YES |
Label Configuration
| Setting | Description |
|---|---|
| LP_LABEL_FMT | Label template name |
| LP_BARCODE | Barcode symbology (128, 39) |
| LP_COPIES | Labels per pallet |
| LP_INCLUDE_LOT | Print lot on label |
Use Cases
Case 1: Single-Item Pallet
Scenario: Receive one item, one pallet.
Steps:
- Complete receiving entry
- Press F6 to generate LP
- System creates LP record
- Label prints with barcode
- Apply label to pallet
Result: One LP with one item.
Case 2: Mixed Pallet (Super PO)
Scenario: Receive pallet with 5 different items.
Steps:
- Open Super PO
- Add all 5 items
- Complete entry
- System creates one LP
- Label shows all items
Result: One LP with five items.
Case 3: LP Inquiry
Scenario: Find where LP is located.
Steps:
- Open LP Inquiry
- Enter or scan LP number
- System shows:
- Current location
- Item and quantity
- Lot and expiration
- Status
Case 4: LP Transfer
Scenario: Move LP to different location.
Steps:
- Scan LP at source
- Confirm item and quantity
- Scan destination location
- System updates LP record
- Inventory moved
Label Information
Standard LP label includes:
| Field | Example |
|---|---|
| LP Number | LP000012345 |
| LP Barcode | [barcode image] |
| Item Number | 12345 |
| Description | CHICKEN BREAST 40LB |
| Quantity | 50 CS |
| Lot Number | LOT2026-001 |
| Expiration | 04/15/2026 |
| Location | A-01-02-03 |
| Received | 01/13/2026 |
Validation and Error Handling
Common Errors
| Error | Cause | Fix |
|---|---|---|
| LP not found | Invalid number | Verify LP number |
| LP already shipped | Can't modify shipped LP | Create new LP |
| Location occupied | Slot already has LP | Use different slot |
| LP on hold | Status prevents action | Release hold first |
LP Status Rules
| Current | Can Change To |
|---|---|
| NEW | STORED, CANCELLED |
| STORED | PARTIAL, EMPTY, HOLD |
| PARTIAL | EMPTY, HOLD |
| HOLD | STORED, CANCELLED |
| EMPTY | (end state) |
| SHIPPED | (end state) |
Related Features
- Receiving: LP created at receipt
- Putaway: LP assigned to location
- Picking: LP selected for orders
- Inventory: LP is primary tracking unit
- Lot Tracking: Lot stored with LP
- Cycle Count: Count by LP
Document Information
| Field | Value |
|---|---|
| Version | 1.0.0 |
| Module | Receiving |
| Feature | License Plate |
| Last Updated | 2026-01-13 |
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